Logistics

Logistics coordinates the movement of harvested produce, workers, materials, and equipment between farms and destinations. Trucks, tractors, and drivers are allocated according to harvesting plans, daily operational requirements, and customer orders.

• Vehicles and Drivers
  • Manage trucks, tractors, and their assigned drivers.
  • Drivers are floating resources and can be allocated to different farms and tasks.
  • Assign vehicles and drivers based on daily operational requirements.
  • View which vehicles and drivers are allocated to specific tasks.
  • Drivers receive instructions indicating where they need to go and what work they must complete.
• Harvest Transportation
  • Harvest transportation is driven by the weekly Harvest Planner.
  • Allocate trucks or tractors and drivers to farms and blocks scheduled for harvesting.
  • Arrange transportation for Harvest Teams where required.
  • Drivers receive instructions specifying where to collect harvested crates and where to offload them.
  • View the expected number of crates to be collected from each block.
  • Record and confirm the actual number of crates loaded.
  • Transport harvested crates to the designated offloading location.
  • QC confirms the number of crates received at the Packhouse.
• Three-Way Crate Reconciliation
  1. Harvest Team records the number of crates harvested.
  2. Logistics confirms the number of crates loaded.
  3. QC confirms the number of crates offloaded at the Packhouse.
     • Compare harvested, loaded, and received crate quantities.
     • Identify discrepancies between the three recorded quantities.
     • Link crate quantities to their originating farms and blocks.
• Tractor and General Transportation Tasks
  • Tractors and drivers can be allocated to different operational activities.
  • Support transportation requirements for plant preparation, cleaning, spraying, and harvesting.
  • Assign drivers to transport materials, equipment, or other resources when required.
  • Record completed tractor loads for activities where loads are tracked.
  • Farm Managers sign off cleaning tractor loads completed on their farms.
  • Coordinate tractor availability with Operations to support planned activities.
• Customer Orders and Dispatch
  • Customer dispatch is driven by purchase orders (POs).
  • Use the number of pallets required by an order to determine the appropriate truck.
  • Allocate trucks and drivers according to the order requirements and delivery destinations.
  • Tehan described two large trucks with a capacity of 30 pallets each, serving Cape Town and Johannesburg, and a smaller 16-pallet truck serving Cape Town.
  • Market deliveries may be included when truck capacity is available.
  • Ensure the planned truck allocation is reflected in the loadout process.
  • Drivers receive their assigned destinations and transportation instructions.
• Daily Task Execution
  • Drivers view their assigned vehicles and daily tasks.
  • View assigned farms, blocks, collection points, and delivery destinations.
  • Complete transportation tasks according to their instructions.
  • Record the number of loads or crates transported where applicable.
  • Update assigned tasks when work is completed.
  • Report incomplete transportation tasks or issues affecting execution

Monitoring and Reporting

• Daily vehicle and driver allocations.
• Trucks and tractors assigned to different farms and activities.
• Planned versus actual crates transported.
• Harvested, loaded, and received crate quantities.
• Discrepancies identified during three-way crate reconciliation.
• Completed and outstanding transportation tasks.
• Cleaning tractor loads and Farm Manager sign-off status.
• Customer orders and planned truck allocations.
• Vehicle availability and resource shortages.
• Transportation progress across different farms.